The life of a real estate agent is undoubtedly hectic. Apart from meeting clients, selling properties, and finding lots, there are other tasks that need to be completed on a daily basis. These mundane activities eat up your precious time and draw you away from work that brings revenue.

If you had more time, you’d be able to close more deals instead of reading through emails, answering phone calls, managing appointments, and keeping an eye on your finances. These assignments are seemingly endless and, while they keep your business running, they don’t make it grow.

Outsourcing these routine tasks to an experienced real estate VA will free up much of your schedule so you may focus on your core duties. However, you might be wondering what kind of tasks to pass on to your virtual assistant and which to do yourself, so let us help.

7 Tasks to delegate to a real estate VA

Here are some of the tasks a real estate assistant may do to help you win back your time, regardless if you own an agency or work as a single agent.

Maintaining listings

Being a realtor, you likely use different websites to list your available properties. Imagine having to keep all of them updated while looking for new leads and communicating with your existing clients. Editing and uploading photos alone may take you hours.

When you have a real estate VA to constantly maintain your listings, you will rest easy knowing that your listings are always up-to-date and that any enquiries are immediately answered. You won’t have to think about designing your listings or even posting new ones either.

Researching properties

While this is one of the most time-consuming tasks in real estate, it provides a large amount of value to your business. The secret is ensuring that the research is done right i.e. all of the information is correct including the contact details of the buyers and/or sellers.

Like with any other task of this nature, it becomes repetitive and boring so it’s easy to miss some details the longer you go on. Leave this in the hands of a remote assistant while you perform the follow-ups and transactions. They know where to find the necessary data as well as verify the accuracy.

Handling finances

Let your real estate VA keep track of your bills, payroll, taxes, reimbursements, and expenses so you won’t have to. They make sure that everything related to your finances is organised in one system and that no payment dues are overlooked or missed.

While you may choose to balance your books yourself, it’s better to leave it in the hands of a professional so you may rest assured that your staff are paid on time and you know exactly how much is in your accounts. If you want, you may hire a separate accounting VA altogether too.

Scheduling appointments

Though they work remotely, VAs are able to handling outgoing and incoming phone calls all the same. Many of them are fluent in English and have no issues speaking to leads and setting up appointments with your potential clients. Mostly, they have their own equipment so you need only provide the software.

If you think about it, most of the people who call you are those asking general questions like open house times or the availability of a certain property. These might be resolved in seconds but they still consume your time when added up.

Responding to messages

It comes as no surprise when you receive a lot of emails and messages. If you have live chat enabled on your website, chances are that you may get even more. Opening, reading, and responding to these will consume a huge chunk of your day.

What if they were dealt with without you having to lift a finger or click a mouse? Your virtual assistant will handle all of the minor tasks so you may focus on replying to people who really matter. Arrange it so you only have to interact with those who are actually ready to purchase or sell.

Managing social media

According to a 2018 survey by the National Association of Realtors in the US, 28% of of realtors consider social media as one of the most valuable technology tools used in the business. It also reveals that 47% of high quality leads come from social media.

Having a page or profile isn’t enough to gain the attention of prospects though. You must ensure that you’re using the right hashtags, posting high-quality photos, and publishing things on a regular basis. Don’t waste your time doing that and have a real estate VA handle it instead.

Marketing your business

Depending on how knowledgeable your remote assistant is about digital marketing, there are plenty of tasks that they might take off your plate. These include creating your online marketing campaigns, making your graphics, designing presentations for buyers, doing keyword research, and organising your paid advertisements.

Get them to work with your web development team in optimising your website for search engines too. They may build links to boost your organic traffic, check that your pages lead visitors down the sales funnel, and monitor your advertising efforts. It’s always possible to hire a different SEO specialist too.

Find a real estate VA now

Being a broker, investor, or agent is already challenging as it is, so hand over some of the work to a professional. Now that you know what tasks to delegate to a real estate VA, you may rest assured that your business is going to run more smoothly than ever.

Get started with hiring a real estate assistant now with us at Remote Workmate. We know what to look for in a VA to improve the efficiency of your operations and grow your business so leave the recruitment to us. Let us handle the initial checks and interviews for you too.