It’s never easy to run a property management company, especially during these trying times. With the number of tasks that you need to accomplish, administrative assistant hiring becomes more of a need than an option. This may be the best way for you to handle your workload more efficiently.

When you hire a property manager slash virtual assistant, you’ll find it easier to supervise the properties your investors have hired you to manage. The smartest thing you may do to please your clients is to get quality assistance with property management.

Why hire a hire property management virtual assistant

The main objective of hiring a VA is to deal with your day-to-day operations through a more productive arrangement. They perform their jobs remotely so there’s no need to pay for new office equipment or add more working spaces.

Your relationship with a property management virtual assistant is solely virtual. They possess the necessary knowledge and tools to collaborate with you and the rest of the team despite the difference in geographical locations and time zones.

You might consider it as a more affordable and convenient means of finding people who have real estate experience if you are in urgent need of them.

How to hire a virtual assistant for property management

Given the crucial role they play, it’s important to choose the right person as your property management remote assistant. It’s similar to recruiting for any other position in your company in that you have to check that they are qualified—but how?

Determine the duties you want to delegate

Refrain from outsourcing everything to a virtual assistant as there’s a reason why a property manager needs to get certifications and the like. A VA is not licensed to handle certain tasks no matter how many years of experience they might have.

Assign only property management tasks that are more in the administrative side than the technical or legal side. This includes but isn’t limited to managing your email inbox, organising your schedule, getting in touch with contractors, and replying to chat messages.

Consider the level of experience you require

When you hire a virtual executive assistant for property management, bear in mind that each candidate has their own unique traits, history, and capabilities. Even if they have the same qualifications, there are going to be differences in them, especially in soft skills.

Think about whether you are looking for: (a) a highly experienced VA who has been working in the industry for at least two years; (b) a mid-level VA who has handled administrative tasks for at least six months, or (c) an entry-level VA whose previous experience isn’t directly related to property management.

Begin the virtual assistant hiring process

Now that you’ve decided what kind of remote assistant will best suit the budget and needs of your company, you may proceed to posting a job listing on the appropriate recruitment sites. Take a close look at each applicant to know who share your values and understand your goals.

If you end up with a large pool of candidates, it’s a good idea to categorise them and choose the top 10 who meet your requirements. Schedule and conduct video interviews as well as arrange for personality tests to know them better. Consider if they will be a nice fit for your company culture as well.

Provide them with an aptitude test

Since you’ve narrowed down your list of candidates, check if they can back up the skills and knowledge that they’ve written in their resumes and application letters. Understand that there are going to be applicants who are good at lip service and only lip service.

Pick an assignment that they will have to perform regularly and see how they handle it. Should they struggle with that task, you may take it as a sign that they aren’t the best choice. Should they provide you with an optimal outcome, you may hire a property manager for rental right that instant.

Hire them but for a trial period

Have you made your choice amongst the pool of candidates? In that case, send them an offer but for a short trial period. The maximum duration of this trial period should be around 90 days, and be sure to pay them appropriately for the time that they work for you.

See if you are satisfied with their work during this time to decide if you want to hire them for a longer period. Once you do want to officially add them to your team, have them sign a service agreement or contract to avoid any issues in the future.

Get help with offshore staffing

As you may have noticed, there’s much to think about when you want to hire a property management virtual assistant. There are the tasks you want to delegate, the level of experience you prefer, and so on. Deciding these factors alone is going to take up much of your time and resources.

Save yourself the hassle by seeking the help of a virtual recruitment agency like Remote Workmate. We are specialists in connecting you with the right virtual assistant for property management. Not only will we look at our existing talent pool but we’ll screen more candidates for you too.